Managing Students

Add, edit, transfer, and graduate students

Adding a Student

Go to Students → Add Student and fill in:

Field	Required	Notes
Name	Yes	Full name
Phone	Yes	Used to log in to the student/parent portal
Date of Birth	No	Used for birthday alerts
Batch	Yes	Assigns the student to a class group
Total Fee	Yes	Annual fee before discount
Discount	No	Fixed amount deducted from total fee
Combo Enrollment	No	For 2-year programs (Year 1 / Year 2)

Editing a Student

Click any student’s name to open their profile. You can update all fields including batch, fee, and contact details.

Transferring a Student

To move a student to a different batch, open their profile and change the Batch field. Their payment history stays intact.

Moving to Alumni

When a student completes their course:

1. Open the student’s profile
2. Click Mark as Alumni

Once marked as alumni, the student will no longer appear in attendance, fees, marks, or the dashboard. This action is for students who have completed their course — not for students taking a break.

Deleting a Student

Deleting permanently removes the student record. Only do this for test/accidental entries.

Deleted students cannot be recovered. Use Alumni for genuine graduates.

Searching & Filtering

Use the search bar to find students by name or phone. Filter by:

• Batch
• Fee status (paid / partial / unpaid)
• Attendance status